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How many microphones to order for your event.


After reviewing our previous blog “The Complete AV Presenter Checklist” you will need to count your presenters responses to begin to understand how many microphones to order for your event. How do you then decide who can share microphones and who should not?

There are five main components listed below to help in determining how many microphones to order for your event.

1. Master of Ceremonies:

They should almost always have their own wireless microphone, as they are normally moving on and off stage to help control the pace of the event.

2. Keynote Speakers:

Depending on the number of speakers presenting back to back, you might be in a position where your keynote speakers could share wireless microphones.

Two Presenters in a Row? Not a good idea, as it takes time and can be noisy when switching.

Three Presenters or More? If your team and presenters are organized and arrive on time; this can be easy for the sound technician to help swap the 1st Keynote Presenters Microphone over to the 3rd Keynote Presenter and so on.

3. Panels or Town Hall:

There are two schools of thought on this, and each have their advantages and disadvantages when deciding how many microphones to order for your event.

1. Share Wireless Hand Held(s)

Advantage: Saves on cost. Wireless microphones are more expensive but necessary in a panel/town hall stage setting without a table.

Disadvantage: Takes too long. Panel members tend to not wait for the microphone before answering. This is due to panel members having the feeling that the experience is unnatural in conversation to wait for a device to be passed to them before speaking.

2. Everyone Gets a Lavaliere

Advantage: Not waiting to speak. Everything tends to be more natural on stage and these sessions tend to be more comfortable and fun.

Disadvantage: More Expensive. Wireless microphones are more expensive but necessary in a panel/town hall stage setting without a table. If you order 1 or 2 wireless hand held microphones to share, or treat your guest panel to individual microphones; this wireless technology has allowed for a more natural seating arrangement on stage and a key component to understanding how many microphones to order for your event.

4. Audience Microphones for Questions & Answer:

1. How big is your audience?

Depending on the size of the room and audience, typically most standard medium to large events have 1-4 Q&A wireless hand held microphones.

2. Stationary VS Runners?

This is a matter of preference. The best questions to ask is: How long will an audience member need to wait to get to a Q&A microphone or have one get to them?

This is helpful to determine if you should have microphones on stands for an audience member to walk up to for their questions, or have 1-4 runners from your event team approach your audience members.

5. Entertainers:

It depends on the type and amount of entertainers you will have to fully understand how many microphones to order for your event.

1. SINGLE ENTERTAINER:

A single entertainer could use an extra wireless microphone that was being used at a previously during the event. For example: the audience Q&A mic during the presentations. Be sure to specify the type of microphone they need for their performance.

2. MORE THAN ONE ENTERTAINER:

If there are two single entertainers back to back, simply use the same rules applied to “Three Presenters or More” (above)

3. IF THERE IS A BAND

A band usually knows exactly what to ask for from the AV Company directly. I highly recommend putting the AV Company and the Band in touch directly. This way the AV Company will get back to you with the bands requests as they both speak the same technical language.

I hope you found this blog article helpful to not only recognize the type of microphones needed, but to also to understand how many microphones to order for your event. Please feel free to leave any comments or examples.

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